How to Create Server-Side Rules in Outlook

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Server-side rules run on the server rather than in the Outlook client, so they let you apply rules before messages ever hit your system. Here’s how they work and what you can do with them.

What Are Server-Side Rules?

When you set up normal rules in Outlook, they only work when the Outlook app is open on your system. These are called client-side rules because they work in the Outlook client app. They’re great for things like filtering email into different folders because the rules fire off when you open Outlook or when any messages hit your inbox.

But what if you want rules that fire off when Outlook is closed, such as forwarding messages to a colleague while you’re on vacation? For that, you need server-side rules, which work on the server that handles your mail regardless of whether you have Outlook open on your computer. Outlook lets you create those as well, so let’s step through the process.

Caveat: Server-side rules work if you are using Microsoft Exchange for your email server (either cloud-based O365 or an on-premises Exchange server), but not if you’re using Outlook to process mail from a provider like Gmail or Yahoo!.  You can still set up an out-of-office reply and rules for a non-Microsoft account, but you’ll have to leave Outlook on and running.  If that’s what you need, we’ve got instructions for you.

Full reading: https://www.howtogeek.com/367955/how-to-...n-outlook/